Authentication is the verification of the identity of a person or process. Verification is a way to ensure that users are who they say they are. This system uses CalNet Authentication to identify its users. Identity is verified through CalNet, while authorization to access local resources are determined locally.

Authorization is the process of determining what types of activities are permitted. Usually, authorization is in the context of authentication, once you have authenticated a user, they may be authorized different types of access or activity. This system maintains three levels of authorization, see "Authorization Levels" for more information.

Three Authorization Levels exist, and are defined as follows:

CalNet maintains a database of employees, and has one department assocated to each employee. We refer to this department as the "CalNet Identified Department" or "CID". We use the CID to determine which department an employee was hired into, and grant default Level 1 access to a user based on their CID.

User management refers to the process of assigning permissions to users. Users with Authorization Level 3 (AP/PO Reviewer) will be able to allow people from outside a department to gain Level 1 or Level 2 access to accounts and projects. The list of AP/PO Reviewers is maintined by HRMS. A list is available within this application, simply click on the "AP/PO Reviewers" link.

A session refers to an instance of a service, and starts when the service is first provided and closes when the service is ended. In this case, the session is started when a user logs into the system, and ends when the user logs off the system or becomes inactive for five minutes. A user may be allowed to have multiple sessions active simultaneously

A "View" refers to the layout of information on a web page. The Recharge Authorization Management System consists of many views enabling access to:

• Accounts
• Invoices
• Service Locations
• My Privileges
• Authorizations
• Reviewers

Account, Invoice and Service location views are sortable by columns.
Sorting Modifying Accounts Activating/Deactivating Accounts Chart of Accounts Validation

Four account views have been introduced.

• Active Accounts - Summary list of active accounts
• Inactive Accounts - Summary list of inactive accounts
• Account Details - Displays account details along with Service Locations
• Account Creation - Form to create a new Account,

Accounts are sortable by Acct, Fund, OrgCode, Prog, Proj, Flex, OpenDate, Contact

Invoices can be retrieved using three methods:

• Recent invoices - retrieves recent invoices filtered by CID. See "CalNet Identified Department" above for details.
• Simple Search - Searches by BFS Org Code for invoices in the most recent month
• Advanced Search - Searches by BFS Org Code for invoices, can be filtered by date

Results can be sorted.
A printer version of the invoice results can be generated.

There are three service location views.

• All Service Locations - a summary list of all active and inactive Service Locations
• Service Location Detail - a detailed view of one Service Location
• Service Locations By Account Detail - a summary list of Service Locations belonging to an Account. This view is visible within the Account Detail View

Displays your current Authorization Level.
See "Authorization Levels" above to learn about Authorization Levels.
See "User Management" above to learn about obtaining access to additional departments.